Every feature, on every plan.
You pay for the tenancies you have. The rate per tenancy falls as you grow — and as far as we know, ours is the only one in this market that does. Everyone else’s is flat, or goes up.
Included on every plan
Not a comparison table. There is nothing to compare — a landlord with eight properties facing a possession claim needs the evidence pack exactly as much as a five-hundred-unit agency does, and arguably more, because they have no in-house legal team. Everything below is on all four plans, at every size.
Compliance and legal risk
- Certificate clocks for gas, EICR, EPC and HMO licences — auto-seeded per property, with obligations you define yourself, and AI reminders
- Upload a certificate and the dates are read off it — issue and expiry lifted from the PDF or the photo, so the clock sets itself
- Awaab's Law hazard clocks — 24 hours, and 10, 3 and 5 working days, tracked per hazard
- Renters' Rights Act readiness — the 18-item NRLA checklist, per property and across the portfolio
- Deposit protection and the §213 prescribed information — generated, issued, and clocked at 30 days
- Court-ready evidence pack — hash-verified, section-selectable, one PDF
- An immutable audit trail across the whole tenancy
The mobile app — operator, tradesperson and tenant
- One app covers all three roles: your team, your contractors, your tenants
- Installs from a link on iOS and Android — no app store, nothing for a contractor doing two jobs a year to sign up to
- Inspections, schedules of condition, receipts and job photos captured in the property, per item
- Works with no signal — the photo is held on the device and deleted only once the server confirms it
- Fixes ship the same day; everyone is on the current version at next launch
Rent, money and client money
- Rent and arrears tracked across the portfolio
- Open banking reconciliation — transactions scored against expected rent, matched automatically above confidence, the rest queued with suggestions
- Finance ledger, client money and landlord remittances
- Period lock and split-account warnings
- Your own commission recorded as income, and your agency's expenses alongside it — not just the landlord's ledger
Your accountant works in it too
- Invite your accountant per client and revoke whenever you like — they take no seat and cost nothing
- SA105 pack for self-assessment landlords — figures, records and documents for the tax year
- MTD quarterly digital records, kept cumulatively
- CT600 period journal for company-owned portfolios, with CSV export
- Jointly-owned property split by beneficial share, so a couple's portfolio is in the pack rather than excluded from it
- Xero integration
Lettings and the tenancy
- Viewings, applications and the tenant pipeline, with QR viewings
- Right to Rent checks, in the application flow
- Your own tenancy agreement templates, chosen per tenancy — and the section notices generated from the record
- E-signature on tenancy agreements, HMAC-verified
- Rooms as real objects, so an HMO is let, viewed and photographed room by room
Day-to-day operations
- AI maintenance triage and inbound intake — five domain agents
- WhatsApp and SMS to tenants, native and threaded
- Contractor dispatch and your Power Team
- Jobs tracked from the tenant's report through to completion
- A formal-reply assistant that drafts from the actual statute — including what comes into force in the next six months — and never sends until you approve it
- Tenant emails land on the right tenancy thread; anything that cannot be routed goes to a queue rather than nowhere
Your landlords, in the loop
- Give each landlord their own login, and decide area by area what they see — finance, repairs, hazards, viewings — all off until you turn them on
- A silent owner who never logs in is a record, not a user, and costs nothing either way
- Remittance statements generated, emailed and marked paid
Everyone who needs access has it
- Unlimited internal users — no seat count, on any plan
- Tenant portal and document vault — magic-link sign-in, multi-language
- A read-only login for a named local authority or DWP inspector
- Contractors work from the mobile app without an account
- Work across organisations — groups, relationship requests and property transfers between them
Four things are Enterprise-only: Prospective tenant register · API access · White-label branding · Priority support. Everything else above is on every plan. Supported and social housing — support cases, two-stream notes and approvals by someone outside your organisation — is a paid add-on, described below.
The four plans
A plan is not a feature set — it is a size. A higher platform fee buys a lower rate per tenancy. We always move you up to the cheaper plan as you grow; you never have to ask.
Basic
Growing landlord
£30 / month
- First 10 tenancies included
- Then £2.50 per tenancy
- 5 GB storage
- Unlimited users
Every feature Evidix has, apart from the Enterprise extras.
Professional
Letting agency
£125 / month
- First 50 tenancies included
- Then £2.25 per tenancy
- 15 GB storage
- Unlimited users
Every feature Evidix has, apart from the Enterprise extras.
Business
Larger agency
£250 / month
- First 125 tenancies included
- Then £2 per tenancy
- 35 GB storage
- Unlimited users
Every feature Evidix has, apart from the Enterprise extras.
Enterprise
Housing associations and large agencies
£500 / month
- First 250 tenancies included
- Then £1.75 per tenancy
- 65 GB storage, growing with your portfolio
- Unlimited users
Everything, plus:
- Prospective tenant register
- API access
- White-label branding
- Priority support
From 250 tenancies.
Your portfolio
Two numbers, and the bill below is the whole of it.
Everything you let. Voids, garages and parking spaces are free and are not counted.
A subset of the number above, not an addition. Leave at zero if none. These carry the supplement on top of the tenancy rate — the tenancy itself is still counted once.
10 live tenancies in total. That is the number your plan is priced on.
You’d be on Basic.
- Basic platform fee — covers your first 10 tenancies
- £30
- Storage — 5 GB included
- £0
- Migration and setup — however much of it there is
- £0
Other add-ons and usage are extra and are listed below. Everything else is included. We count live tenancies — a void costs you nothing.
Add-ons
Available on any plan. Add it whenever you need it — you are charged from that day, never backdated. Removing it takes effect at your next renewal.
Supported housing
£1.75 / qualifying tenancy / month
The support record
- Support cases with two-stream notes — what the person sees, and the professional record
- Supervisory review before a note becomes the record: draft, submitted, then approved, returned with comments, or modified and approved
- A review queue for operators, safeguarding first
- Corrections that never erase — superseding notes, and redaction that leaves an audited trace
- Goals, and sessions booked, attested, cancelled or marked no-show, with calendar files
- Records: upload, categorise per organisation, signed-URL access, delete
People outside your organisation
- Invite a support worker, attach them to one person, end the assignment without losing the history
- Contact-card collaborators who never sign in at all
- A read-only seat and sign-in link for an RSL or commissioner
- Professional-stream notes withheld until you authorise them, per tenant
Approvals by someone outside
- Send a property to named housing officers for approval
- Choose the recipients and which obligations each of them sees
- Review history of every approval and evidence send
- Approval reminders, and resetting a property's approval status
- Approval rules set for the organisation, overridable per property
Social lettings
- The social application form, with special-category consent captured
- Housing-officer acceptance before a tenancy can be created
- Combining accepted applications into one joint tenancy
- Classifying a property as supported housing — which changes the compliance obligations it raises
Charged on supported tenancies only, on top of the tenancy rate above. A supported tenancy is one of yours that also carries the supplement — not an extra tenancy.
Usage, and what it costs
You are charged for what you actually use, drawn against a prepaid balance you top up when you want to — nothing auto-bills without your say-so. Use none of it and none of it costs anything.
- AI triage, intake and drafting — per call
- WhatsApp and SMS to tenants — per message
- E-signature — per envelope sent
- Tenant referencing — per check
- Storage beyond what your plan includes — per block
- Connected bank account for live feeds — per account per month
Current rates are shown in the app before you use anything, and on every invoice afterwards. Reconcile from a CSV export instead of a live feed and the bank connection costs nothing. We compress photographs on upload, so most portfolios never reach their storage allowance — and we never block an upload whether they do or not. Documenting a hazard is not the moment to run out of room.
How we count
We charge for live tenancies. Not properties, not rooms, not lettable spaces. An empty room costs you nothing, and neither does a garage or a parking space. A six-bed HMO on one joint agreement is one tenancy.
A supported tenancy counts twice — once in your tenancy count and once in the supported housing add-on. We would rather you read that here than find it on an invoice.
Your rate never goes up as you grow. It falls at every step and stops at £1.75, which is a published floor rather than the start of a negotiation.
None of the add-ons is required to use Evidix
Your plan is the whole product. Every feature, unlimited users and your included storage — nothing on this page is withheld until you spend more. The add-ons and usage above exist because some operations genuinely need them: supported housing is a different job, live bank feeds save hours a month, and an AI message costs us money to send. A landlord who never opens any of them has a complete, fully functional system and a bill that is just their plan.
We move you up, automatically
As you grow we put you on the cheaper plan without being asked. If your portfolio shrinks, you can switch down at your next renewal — and we will tell you when it is worth it.
Free migration and setup
However much history you are bringing. No implementation fee, no onboarding fee, no minimum term.
Migration you can undo
Your properties, tenancies and contractors come in from a spreadsheet we give you the template for. Every import is a batch you can look at, and roll back whole if it came in wrong — so the first attempt does not have to be the right one.
And leaving is a feature
If you go, off-boarding generates your evidence pack on the way out. The compliance history you built here is yours, and you should not have to ask us for it or rebuild it somewhere else.
Card details at signup, nothing charged until the trial ends — cancel any time. Free migration and setup, however much history you are bringing.
Prices in GBP. PropFlow AI is a UK-registered company; VAT is not currently charged — see the FAQ for tenancy definitions, VAT and billing terms. Every line of your bill is on this page.