Built for private and social housing · One audit trail, every regulator

You do not keep the record. It keeps itself.

Certificates chased, repairs triaged, contractors dispatched, rent reconciled, tenants answered. Evidix does the work you already have — and the court-ready audit trail is what falls out of doing it, rather than a second job you have to remember.

How the record writes itself

Five steps you were doing anyway.

1
Detect
The tenant messages on WhatsApp
In their own words, at 11pm, on the channel they already use. No app to install, no portal login to remember. It arrives timestamped and attributed.
2
Clock
The deadline starts itself
AI reads it, classifies the urgency, and where a statutory clock applies it starts on the day after awareness — not when somebody gets round to opening the message.
3
Dispatch
The job goes to a real person
Straight to your curated trades, with the history attached. Every status change, every reassignment, every note lands on the same record.
4
Capture
The visit is evidenced on site
Photos, per-item inspection findings, condition schedules — captured on the phone in the property, and held safely if there is no signal until the server confirms them.
5
Prove
The bundle already exists
Chronological, dated, hash-verified, in the shape a court or a commissioner expects. Not assembled the week before the hearing — assembled continuously, from work you were doing anyway.

None of that is extra work — it is the work, captured as it happens in a form you can hand to somebody else. That is the thing a calendar structurally cannot do. Why a calendar reminder isn't evidence →

Three ways in

Start wherever you actually are.

Why Evidix

The argument

A reminder is a plan. Evidence is a record. You cannot build a record backwards — and in 2025 that stopped being a nice distinction and became the case itself.

Who it's for

Your week, specifically

Self-managing landlord, letting agent, managing agent, supported housing, registered provider. Same trail, five very different weeks.

The platform

What it actually does

Compliance clocks, AI triage, dispatch, field capture, rent and reconciliation, support cases, and the evidence pack that comes out of all of it.

If this rings true

You're not alone.

A walk through four moments most landlords already recognise — and the one waiting for them from 1 May 2026.

3 months of arrears. No Section 21.

Your tenant stopped paying in February. You'd usually serve a Section 21 — except Section 21 is gone. Now you need every email, every reminder, every breach warning in a single bundle a judge will accept. Where is all of it right now?

It's 11pm. The cert expired last week.

The gas safety check was due Tuesday. The engineer's renewal reminder is buried somewhere in March emails. The cert is now out — your landlord insurance is technically void, and you're one tenant complaint away from a £5,000 penalty.

A tenant just asked about a cat.

You meant to reply. You forgot. Twenty-eight days later, under the new Act, you've legally consented to the cat — and to any other reasonable pet request you don't respond to in time. The Act doesn't punish you for saying no; it punishes you for going silent.

Why this exists

We built Evidix because no other product handles every kind of tenancy — and the compliance behind it — in one place.

Three things kept happening — to us, to the landlords we knew, and to the operators we worked with. Tenant communication scattered across SMS, WhatsApp, email and paper — with no audit trail when a case landed in court. Mixed portfolios with some PRS, some supported housing — and no single piece of software that handled both. And every existing product served one of those worlds, never both.

So we built the one that does — against our own Birmingham portfolio first, before we'd let anyone else near it.

— Saeed and the PropFlow AI team · LinkedIn

What we actually do for you

Two stories, one platform.

Whether it's the flat you let to fund retirement, or the agency that runs hundreds of them — same software, same protection.

For landlords

Protect your asset

You didn't buy a buy-to-let to lose it because you couldn't prove your case.

From 1 May 2026, Section 21 is gone. Every possession case after that is a Section 8 — and Section 8 cases live or die on the evidence trail: rent ledgers, breach warnings, message history, certificate records. The landlords who win in court will be the ones who can hand the judge an audit bundle, sorted and timestamped, on demand. The landlords who lose will be the ones whose evidence lives in WhatsApp and Notes.

And it's not just about winning the case. If your tenant's solicitor argues you tried to evict outside the lawful route — pressure, harassment, a changed lock, an off-the-cuff text — the local authority can issue an illegal-eviction civil penalty of up to £40,000 on top of any court loss. No-win-no-fee tenant firms are already advertising for the first test cases. The paper trail is what proves you did it properly, not just that you wanted to.

Evidix keeps the trail for you — automatically, from the day you sign the tenancy. So when the case comes, you're already ready.

Every rent payment, every arrear, every reminder — logged with timestamps
Every tenant message — threaded into one searchable timeline
Every notice and step of the eviction process recorded as it happens
Court-ready evidence pack: one click, sorted PDF, dated and signed

14-day free trial — full compliance, full audit trail. Card on file, £0 charged for 14 days.

For agents, providers, and operators

Protect your business

You didn't build the scheme to lose three years of housing benefit over missing notes.

When the DWP or council audits your enhanced HB claim, they don't ask for your plan. They ask for the support notes — written contemporaneously, attributed to a named worker, time-stamped, version-tracked.

If the notes don't stack up, they don't reduce your future payments. They claw back what they've already paid — months, sometimes years of housing benefit. A single clawback decision has folded mid-size providers in 90 days.

Evidix makes every support note inspector-ready the moment it's written — by the worker who wrote it, from the device they wrote it on, with the version history intact. When the auditor calls, you give them a read-only login. They see the trail. You keep the funding.

Every support note time-stamped, named-worker-attributed, version-tracked
Every contact, visit, and wellbeing check logged automatically
Inspector role — read-only auditor login assignable to a named LA or DWP officer
25-year retention horizon for safeguarding (per ICO supported-housing guidance)

Landlord? See your workflow → · Letting agent? See yours → · Registered provider? See yours →

And if you've got both

The only product that doesn't pretend the other half of your work doesn't exist.

Mixed portfolios are the worst-off in the current tooling market. Your PRS units need RRA evidence in case Section 8 lands. Your supported-housing units need clawback-defence evidence in case the council audits. Two regulators, two evidence regimes, two systems — most operators are running tooling for one and spreadsheets for the other.

Evidix is the first platform that handles both, in one place. One audit trail. One inspector login. One product that doesn't pretend the other half of your work doesn't exist.