Client money · Books that roll · Accountant adjustments · Filing handover
Someone else's money, and you have to prove what happened to it.
Client accounting is not general accounting with different labels. Many landlords' funds move through one account, each with their own fees and deductions — and each landlord's books have to stand on their own, year after year.
Last updated 18 September 2026
The pain
What this feature fixes.
The separation lives in a naming convention.
General ledger software is built for one entity's books. Keeping many landlords' funds separable gets done with account names and a spreadsheet — which is exactly what an audit tests.
Every year starts from nothing.
Last year's figures were agreed and filed. This year opens on a blank page, the year-end corrections live in the accountant's spreadsheet, and the two drift apart the moment anyone edits an old transaction.
The accountant gets a login or a shoebox.
Either you share credentials that see everything, or you export a year of records into a spreadsheet in January and answer questions by email for a fortnight.
How it works
What you get when you turn this on.
- Client money, landlord remittances, agency fees and recurring deductions modelled as first-class objects — with a three-way reconciliation of bank, cash book and what each landlord is owed
- A set of books per landlord inside the agency, and the agency's own books beside them — each on your own chart of accounts, renameable and renumberable
- Books that roll: when you close a period, its closing balances are stored and fingerprinted, and the next period opens on them
- Your accountant posts accruals, prepayments, depreciation and opening balances in the books — each one balanced, recorded against who posted it, and corrected by reversal, never edited
- Fixed-asset and loan registers: the depreciation policy and the lender's figures are yours; Evidix does the arithmetic and posts it when you ask
- A statement of assets and liabilities and an income and expenditure statement, with last year's figures beside this year's
- For a company: the property business on the accruals basis — rent earned by day, costs as incurred — as CT600 input
- Tax withheld for landlords living abroad under HMRC's Non-Resident Landlord Scheme, with the quarterly figures and year-end certificates
- A handover your accountant keys into their own filing software — the trial balance in the order it asks for it, and a checklist of what it will ask that the books do not hold
- Period lock for the organisation and for each landlord; reopening needs a reason and is recorded
- SA105 figures computed for each landlord, and cumulative quarterly digital records for MTD
- Xero push for bills and income, with account mapping that understands client money
[ Finance & Accounting — screenshot Wave 1.5 ]
With and without
The operating-day difference.
Without Evidix
- Client separation held in a naming convention
- Each year opens on a blank page
- Year-end corrections in the accountant's spreadsheet
- Shared credentials for your accountant
- A January export and a fortnight of emails
With Evidix
- A book per landlord, reconciled three ways
- Closing balances carried forward, fingerprinted
- Adjustments posted in the books, and kept
- Per-client access the client can revoke
- Your accountant working in the books as the year goes
Available on
Which plans include this.
Basic
—
Professional
Included
Business
Included
Enterprise
Included
Client money and remittances are a Business-tier capability. Evidix keeps the books and prepares the records; your accountant files the return on their own HMRC-recognised software. Evidix does not file to HMRC or Companies House and computes no tax.
Show the composition, not just the total.
Then carry it forward, so next year starts where this one closed.